H-GAC Procurement Program

H-GAC is committed to ensuring consistency in its procurement practices, transparency in the process, and the fair and equitable treatment of those who participate in procurements with H-GAC.

Our mission is to facilitate the procurement of goods and services in an open, fair, transparent, and economically competitive environment. The H-GAC Procurement Program strives to foster collaborative business relationships between our contractors and H-GAC.

H-GAC Procurement Portal

H-GAC has partnered with OpenGov and is excited to announce our transition to a fully automated, web-based electronic bidding and vendor management system.

Starting February 24, 2023, new solicitations will be posted in our Procurement Portal.

The portal will allow interested parties to do the following:

  • Register (for free) to submit bids/proposals and receive notifications of future opportunities by selecting Subscribe to create an account.

  • Follow updates to existing solicitations by finding the solicitation and clicking the Follow button. This will allow all interested parties to receive amendments and addenda automatically.

  • Submit questions and receive answers for open solicitations.

  • Guide vendors/contractors through the process of responding electronically to RFPs, bids, etc. to ensure submissions have been accurately completed.

To get started, complete our Procurement Portal Sign-Up Form. After completing the form, you'll receive an email to activate your account.

For more information about how to register, please see our Vendor Registration page.

Procurement Statutes

Councils of Governments (COGs) are political subdivisions of the State of Texas. A COG may purchase goods or a service only if the COG complies with the same provisions for purchasing goods or a service that are equivalent to the provisions, including Chapter 252, Local Government Code and Chapter 2254, Texas Government Code, applying to a local government. COGs must also comply with certain federal requirements when procurement involves the expenditure of federal funds.

Statutes-State: Texas Constitution and Statutes

  • State of Texas Local Government Code Chapter 252: Purchasing and Contracting Authority of Municipalities

  • State of Texas Local Government Code Chapter 271: Purchasing and Contracting Authority of Municipalities, Counties, and Certain Other Local Governments

  • State of Texas Government Code Chapter 791: Interlocal Cooperation Contracts

  • State of Texas Government Code Chapter 2254: Professional and Consulting Services

Statutes-Federal: Code of Federal Regulations (CFR)

Title 2-Grants and Agreements-Chapter II-Office of Management and Budget Guidance- Part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Additional Procurement Requirements

Universal Identifier and System for Award Management (SAM)

In accordance with 2 CFR Title 2, Subtitle A, Chapter I, Part 25 as it applies to grants, cooperative agreements, loans, or other notice of funding opportunity (including solicitations) and other types of Federal financial assistance as defined in 2 CFR 25.200 and 25.406 and as it relates to 2 CFR 25.205(a), H-GAC may not make a Federal award or financial modification to an existing Federal award to an applicant or recipient until the entity has complied with the requirements described in 2 CFR 25.200 to provide a valid unique entity identifier and maintain an active System for Award Management (SAM) registration with current information prior to submission for an award.

Conflict of Interest Questionnaire

Chapter 176 of the Texas Local Government Code requires contractors contracting or seeking to contract with H-GAC to file a conflict-of-interest questionnaire (CIQ) if they have an employment or other business relationship with an H-GAC officer or an officer's close family member. H-GAC officers include its Board of Directors and Executive Director, who are listed on the H-GAC website.

Respondent must complete and file a CIQ with the Texas Ethics Commission if an employment or business relationship with H-GAC office or an officer's close family member as defined in the law exists.

The required questionnaire and instructions are located on the Conflict of Interest page on the Texas Ethics Commission website.

Certificate of Interested Parties Form - Form 1295

As required by Section 2252.908 of the Texas Government Code. H-GAC will not enter a Contract with Contractor unless (i) the Contractor submits a disclosure of interested parties form to H-GAC at the time the Contractor submits the contract H-GAC, or (ii) the Contractor is exempt from such requirement.

Respondents who are awarded a Contract must submit their Form 1295 with the signed Contract to H-GAC.

The required form and instructions are located at the Certificate of Interested Parties page on the Texas Ethics Commission website.

Procurement Forecast

H-GAC procures a wide variety of goods and services and we are committed to increasing participation in our procurement program. The H-GAC Procurement Forecast assists entities in doing business with H-GAC. Our goal is to assist firms by publishing this forecast to provide procurement opportunities as early in the acquisition process as possible.

All procurement opportunities greater than $50k will be advertised according to state law and the solicitation package will be available on this website for download. Procurements less than $50k are sent out by H-GAC procurement staff for quotes/bids at the time of need.

If you are interested in becoming part of the solicitation list for any procurement, please submit your information to [email protected].